Ohio Balance of State Continuum of Care
A Continuum of Care (CoC) is a geographically based group of representatives that carries out the planning responsibilities of the U.S. Department of Housing and Urban Development’s (HUD) CoC Homeless Assistance Program. These representatives come from organizations that provide services to persons experiencing homelessness.
The Ohio Balance of State Continuum of Care (BoSCoC) represents the 80 rural counties in Ohio. The Ohio Development Services Agency, Office of Community Development (ODSA – formerly the Ohio Department of Development) and the Coalition on Homelessness and Housing in Ohio (COHHIO) serve as the lead staffing agencies and co-chairs of the Steering Committee for the Ohio BoSCoC. ODSA serves as the Ohio BoSCoC Collaborative Applicant (submits the annual consolidated CoC Application) and as the HMIS Lead Agency.
In summer 2014, the Ohio BoSCoC Board adopted a Governance Charter that outlines how the Ohio BoSCoC will be organized, how decisions are made, and how the CoC will ensure it meets all requirements under the CoC Program. The Ohio BoSCoC Governance Charter can be accesses via the Training Materials page at http://www.cohhio.org/information_resource/training_materials#BoS%20CoC
Any questions about the Ohio BoSCoC can be directed to Erica Mulryan, the Continuum of Care Director, at firstname.lastname@example.org.
Ohio BoSCoC Homeless Planning Regions
The 80 counties within the Ohio BoSCoC are broken into 18 Homeless Planning Regions. Homeless program representatives in these Homeless Planning Regions plan and coordinate local homeless systems and programs, and are responsible for working with ODSA and COHHIO to ensure all HUD homeless program requirements are met. The Homeless Planning Regions report to COHHIO and ODSA, not to HUD. A map of the 18 BoSCoC Homeless Planning Regions can be found here.
These Homeless Planning Regions are also responsible for meeting all requirements pertaining to state-level homeless program funding (funded through the Ohio Housing Trust Fund) administered by ODSA. These programs include the Emergency Solutions Grant Program (ESG), Homeless Crisis Response Program (HCRP), and the Supportive Housing Program (SHP). For these state programs, the Homeless Planning Regions and, in some cases, homeless services providers report directly to ODSA. More information about state-funded homeless programs can be found at http://www.development.ohio.gov/cs/cs_hshp.htm.
In sum, the Ohio BoSCoC Homeless Planning Regions help homeless services providers and communities meet the requirements of both their federal grant (HUD’s CoC Program) and state grants (ODSA’s ESG, HAGP, HCRP, and SHP).
A list of BoSCoC Homeless Planning Region Executive Committee Chairs and local CoC chairs/co-chairs can be found here.
Role of COHHIO and ODSA
The Ohio Development Services Agency, Office of Community Development (ODSA) serves as chair of the BoSCoC Steering Committee. COHHIO serves as co-chair. Together, ODSA and COHHIO are responsible for the vast majority of work related to the Ohio BoSCoC.
ODSA serves as Ohio BoSCoC's Collaborative Applicant, which means they are responsible for submitting the annual application for CoC Program funds to HUD. ODSA is ultimately responsible for meeting the requirements of HUD’s CoC program, including submitting the annual CoC application on behalf of the Ohio BoSCoC, as well as Point-in-Time (PIT) Count data and updated Housing Inventory Count (HIC) information.
COHHIO provides staff support for all activities pertaining to the Ohio BoSCoC including facilitating CoC committee meetings, collecting and submitting PIT/HIC data to HUD, preparing the annual BoSCoC CoC application, and implementing all processes related to program performance management and improvement. Additionally, COHHIO staff provide technical assistance to providers on the BoSCoC HMIS, basic programmatic issues, and other housing and homelessness related issues as needed. COHHIO’s Continuum of Care Director and Coordinator are the primary contacts for all Ohio BoSCoC work.
BoSCoC Committees and Workgroups
The Ohio BoSCoC currently has four standing committees/workgroups. Additional workgroups are added as needed. Detailed information about BoSCoC committee/workgroup membership can be found here. Following is a list and descriptions of the BoSCoC committees/workgroups.
The BoSCoC Board (also referred to as the CoC Board) is the primary planning body for the BoSCoC. Its members are responsible for making recommendations on policy decisions and reviewing and approving the work of the Steering Committee. In addition, the CoC Board approves the project evaluation process and completion of the CoC application for HUD funding. Members include housing and homeless service providers, funders, advocates, and a representative from every BoSCoC Homeless Planning Region. The Supportive Housing Supervisor, Office of Community Development, ODSA, and the Deputy Director for Community Development, ODSA, provide final approval for all CoC Board decisions.
BoSCoC Board meeting notes can be found here: 1.10.13 CoC Board Meeting, 2.13 Annual BOSCOC Planning Meeting, 4.29.13 CoC Board Meeting, 7.29.13 CoC Board Meeting, 10.28.13 CoC Board Meeting, 12.5.13 CoC Board Meeting, 1.27.14 CoC Board Meeting, 4.28.14 CoC Board Meeting, 7.21.14 CoC Board Meeting, 9.10.14 CoC Board Meeting, 9.24.14 CoC Board Meeting, 10.27.14 CoC Board Meeting, 1.26.15 Annual BoSCoC Planning Meeting, 3.2.15 CoC Board Meeting, 4.27.15 CoC Board Meeting, 6.22.15 CoC Board Meeting, 7.27.15 CoC Board Meeting, 10.1.15 CoC Board Meeting, 10.26.15 CoC Board Meeting, 11.9.15 CoC Board Meeting
BoSCoC Steering Committee:
The Steering Committee is responsible for leading and engaging in most of the work related to maintenance of the Ohio BoSCoC and submission of the annual CoC Program application. Committee members also develop the application process plan, review and score HUD applications submitted by BoSCoC members, and engage in long-term CoC strategic planning. Members of the committee include staff of ODSA, COHHIO, and the Ohio Department of Mental Health (ODMH).
BoSCoC Performance and Outcomes Committee:
The Performance and Outcomes Committee is responsible for developing and implementing plans for the monitoring of BoSCoC homeless programs as well as the BoSCoC sytem, with an emphasis on outcomes. Committee members engage in the development of program performance improvement plans, and provide input to the Steering Committee and BoSCoCBoard regarding renewal programs/outcomes for the CoC application process. The Committee is also responsible for the development and management of plans for system-wide performance.
The HMIS Workgroup coordinates statewide HMIS training and data collection for all BoSCoC homeless providers receiving state/federal funding for emergency shelter, transitional housing, and permanent supportive housing (PSH), as well as organizations opting to participate in the BoSCoC HMIS.
The BoSCoC Board meets quarterly, while the Steering and Performance and Outcomes Committees meet monthly. Other workgroups meet at least quarterly, with additional meetings scheduled as needed. Task-specific workgroups meet on an as needed basis.
Any questions about the Ohio BoSCoC can be directed to Erica Mulryan, COHHIO’s CoC Director, at email@example.com or 614.280.1984 ext 18.
Information about Ohio BoSCoC plans, issues, work, or tasks can be found on the Training Materials page.